Healthcare Recruiting for Senior Living and Long-Term Care Employers

Aspen Associates Group represents for-profit and not-for-profit entities. Whether your community is corporate-owned or privately managed, we match candidates’ talents, accomplishments, and work style to your organization, aiming for a lasting, long-term relationship.

Who We Recruit

  • Executive Staff: C-level positions including CEO, COO, CFO, CNO, and VPs

  • Corporate Staff: human resources, project management, acquisitions and development
  • Regional Management: Directors of Operations, Clinical, and Sales & Marketing
  • Administrators, Executive Directors, and General Managers
  • Directors of Nursing, Wellness Coordinators, and Directors of Clinical Services
  • Clinical Management Professionals including ADON, SDC, and MDS Coordinators
  • Community Relations, Admissions, and Leasing leaders
  • Department Management: Health Information, Therapeutic Recreation, Dining Services
  • Quality Assurance and Compliance professionals

How the search process works

Once the search agreement is signed, every search begins with an intake call. We learn about the role, your community’s culture, and what has and hasn’t worked before. We work closely with your hiring manager to identify any unique qualifications beyond years of experience in the same role, then build a customized candidate scorecard from what you share.

Next, we map the market and begin direct outreach, including passive leaders who aren’t actively looking. Your recruiter screens each candidate personally. Those who advance are presented with an executive profile, a scoring grid, and recruiter’s notes, all of which the candidate reviews and approves before you see them.

Deposit-based and retained search clients typically see three or more qualified candidates who would accept the position, if offered, within the agreed-upon salary band. We coordinate interviews, references, and the offer, and we stay in touch after the start date.

Need this search handled quietly? Any Aspen search can be run as a confidential search.

A search in action

When a Midwest community’s local candidate pool declined two mission-critical roles outright, Aspen was engaged. We began outreach locally and expanded in 25-mile increments to 150 miles, contacting 455 candidates in an exhaustive campaign that produced five finalists. Both hires ended up living within 30 miles of the building.

What to expect: timeline

Timelines depend on the complexity of the search:

  • Department leader roles (DON, ADON, NHA): candidates presented in under 30 days
  • Regional roles: candidates presented within 30 days
  • Executive and C-level roles: candidates presented within 45 to 60 days

Frequently Asked Questions

A: Aspen offers contingency, deposit-based, and retained search, plus Aspen Engage, a lower-cost sourcing-only option. We also provide line staff placement, interim staffing, and outplacement support. Executive search fees are based on first-year compensation, and we’ll recommend the structure that fits your search during the intake call.

A: We revisit the intake with you, adjust the profile or the search area, and keep working until the role is filled.

A: Yes. Aspen partners with alternative ownership and management structures, including the Department of Veterans Affairs (VA), county-owned communities, state-directed management, and buildings in receivership.

A: Yes. We’ve partnered with organizations and placed candidates in every U.S. time zone, from Maine to Hawaii, as well as in Canadian provinces.

A: Our guarantee depends on the service you choose, and our first commitment is always a replacement. If a suitable replacement isn’t found within 60 days, the applicable refund is issued.

  • Contingency: replacement if the placement ends within 30 days
  • Deposit-based: replacement or full refund in the first 30 days, then replacement or prorated refund from day 31 through three years
  • Retained: replacement or full refund in the first 60 days, replacement at no cost from day 61 through day 90, then replacement or prorated refund from day 91 through five years
  • Line staff: fees are paid in three installments at 30, 60, and 90 days, and no further fees are due if the employee isn’t employed at a milestone

We also follow up with each placed candidate monthly for the first quarter and quarterly for the first year, and send you a summary so you know what’s working and what could be emphasized to strengthen candidate satisfaction.